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Researchers may examine materials in Special Collections
after completing a registration form and agreeing to abide by the following
regulations, which serve to protect and to ensure the integrity of our
materials for future scholars.
1. Complete the registration form and provide
appropriate identification (such as a driver's license, USF identification
card, etc.). While staff
reserve the right to use data from this form for statistical purposes,
all personal information--including materials loaned--will remain confidential
in accordance with Florida statutes and university guidelines.
2. Leave all briefcases, bags, and other personal property at
the entrance to the reading room. Only pencils, papers, and laptop
computers are permitted. Special Collections staff forbid the use
of any type of ink pen or permanent pencil, and reserve the right to inspect
all articles used at the table.
3. Please complete a clearly written calls slip for all materials
you wish to use. Materials in Special Collections cannot be removed
from the reading room. The researcher is responsible for safeguarding
all materials borrowed for use, and may not transfer items to another researcher.
When finished with archival items, please return all materials to the staff. Mutilation,
destruction, or theft of materials will subject the parties
involved to prosecution.
4. The use of certain items may be restricted by statute, by office
of origin, or by other restrictions. The researcher assumes full responsibility
for fulfilling the terms connected with any restricted material.
For the protection of the collections, staff members reserve the right
to restict access to records that require further arrangement, description,
processing, or conservation, or additional security due to exceptional
value. In some cases, copies may be substituted for originals.
5. Handle materials with the utmost care. Refrain from adding
or erasing any marks. Avoid making any tracings, rubbings, or other
drawings that will damage the integrity of the original. Keep manuscripts,
photographs, and other items flat on the table--and handle brittle books
with additional care--to prevent tears, creases, or damage to the spine. In
certain cases, researchers may be required to wear gloves or to examine copies
to protect the original materials.
6. Maintain the exact order of materials in folders, and of folders
in boxes. Do not remove materials from more than one folder at a
time. If you discover a mistake in the arrangement of items, please
notify a staff member. Never attempt to rearrange materials or to
change the order of items in a collection.
7. Special Collections honors photocopy requests if such duplication
neither injures the condition of the materials nor violates the provisions
of copyright laws. The staff will provide, at a nominal cost, single
copies for the researcher's personal use and these copies may not be further
reproduced. Neither permission to examine materials nor the receipt
of a photocopy constitutes authorization to publish.
8. Researchers who plan eventual publication of their work should
inquire about restrictions on publication before beginning research.
The patron must obtain all applicable copyright permissions for publication,
as well as written permission from the Nelson Poynter Memorial Library,
as owner of the materials. The Poynter Library does not surrender
any rights to the material when it grants permission to cite and publish
items. Exclusive rights to examine or publish material will not be
granted under any circumstance. Special Collections assumes no responsibility
for copyright infringement in the materials held by others. In the
event that this project becomes a source for publication, Special Collections
requests a copy of the publication along with appropriate acknowledgement
in the publication. |
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