Reserves/Electronic Reserves Guidelines
Faculty members are invited to place materials on Reserve at the Circulation Desk for the benefit of students in their classes. These materials may include, but are not limited to, books and journals owned by Poynter Library, personal class notes and exams, items obtained from other Libraries of the USF System, and videos or class tapings. Materials borrowed from libraries other than Libraries of the USF System may not be placed on Reserve. These materials generally have limited circulation periods and are subject to immediate recall.
Students may not place materials on Reserve unless specifically authorized by their instructor who must provide the Circulation Desk staff with a written notice of the exception that includes the student's name.
Reserve request forms are available at the Circulation Desk or by e-mailing firstname.lastname@example.org. Completed forms with a copy of the course syllabus and all materials to be placed on Reserve may either be brought to the Circulation Desk or sent by courier to POY 120 in care of the Head of Access Services. A separate reserve request form must be submitted for every course with reserve materials. Each reserve item must be listed individually.
If material owned by another Library of the USF System is needed for course reserves, faculty are responsible for submitting the interlibrary loan request at least two weeks before the item is needed. The loan request form (available from http://guides.lib.usf.edu/ill should contain the course number and the loan period (3 hr, 1 day, 3 day, 7 day) in the notes field.
Faculty members are responsible for obtaining the correct permissions from copyright holders for items placed on Reserve. Copyright compliance is mandatory. Instructors must sign the Copyright Compliance statement on the printed Reserve form. Graduate assistants may not sign in their instructors' stead.
IMPORTANT – Materials should be submitted a minimum of two weeks before the term begins in order to ensure timely processing. Items received after that point will be added on a first-come, first-served basis.While classes are in session please allow at least 3 working days for the Access Services staff to process your Reserve materials before telling your class that these materials are available.
Items usually check out for 3 hours, but alternative loan periods of l day, 3 days or 7 days are available and can be selected on the Reserve Request Form by the instructor.
Information regarding copyright and a sample letter requesting copyright permission are available at
Additional information is available at:
Publishers' addresses may be obtained from the online version of Books in Print available at: Books in Print
Some items may be scanned and placed on Electronic Reserves through BlackBoard if desired. These materials may include journal articles (for one semester only unless copyright permission has been received for a longer time period), class notes, samples of the instructor’s tests or reviews, class schedules, and exam dates. Because of copyright restrictions, certain items may NOT be placed on Reserve. These materials include, but are not limited to, publisher-produced workbooks and exercises, standardized tests, test booklets, answer sheets, and other similar consumable materials.
For efficient and legible scanning, loading, and printing, materials should be clean, unmarked, and single-sided without black margins . These materials may be brought to the Circulation Desk.
Materials are processed in the order in which they are received. Please allow a minimum of 3 days before telling your students that these materials are available online.
For further information please contact Virginia Champion at email@example.com.